How to choose printing ERP?

Following the same principle, there are almost no differences in steps. However, the unique business model and industry characteristics of the printing industry make it necessary to pay attention to some special issues when purchasing printed ERP software to better meet the operational needs of the industry. In this selection guide, we try to analyze the stages and levels of the ERP software selection process, and at the same time combine some characteristics of the printing industry to provide useful guidance for users of the printing industry to choose ERP products.

1. Starting: Determine the basic structure of the selection

Knowing yourself and knowing oneself is the first step. Only deeply analyzing and summarizing your own needs can lay a solid foundation for ERP selection. In fact, the selection is influenced by many factors, including the core objectives of the ERP system purchase, the length of the revenue period, the relationship with the existing information system, the available manpower and material resources, and so on. It is very important to clarify these factors. The problem restricts all subsequent selection decisions.

Responsible personnel in each department and field discuss the various goals of introducing an ERP system to obtain a benchmark to guide the entire selection process. For example, is the selection of ERP based on circumventing the implementation of risk or meeting the company's special business model? This to a large extent also reflects the company's attitude towards the introduction of ERP. A risk-based selection process tends to focus more on immediate benefits, and often requires the recovery of ERP investments in a shorter period of time. For a stable ERP system that can develop for a long time and bring benefits, it often pays more attention to the integration with the enterprise management mechanism, and sets the revenue target relatively conservative, while setting the time for recycling ERP investment to two years. Or longer.

2. Recruiting horses: building a selection team

After determining the basis of ERP selection, it is necessary to select the personnel who actually completed the selection work. This is also the key point in the process of establishing ERP. In addition to the person in charge of the relevant department, there are two aspects of the staff that need to be considered. The first is the decision-making member of the company, and the second is the third-party ERP expert. Although we are not willing to over-amplify the proportion of “chief leaders” in the success of ERP, the support of decision makers is indeed crucial to the implementation of ERP. This has begun to have a subtle influence from the system selection. Since true ERP cravings often come from the highest decision-making level of the company, participation at the decision-making level is very important for other workers to grasp the selection goals. In the case of cost permits, the introduction of third-party ERP consultants can bring many expected returns, and experience has shown that in a certain scale of ERP projects, relying solely on the strength of the enterprise itself is difficult to complete a variety of assessments Working, even if the company has enough IT technology. The experience of ERP experts is that companies can't substitute for short-term resource investment. For those who have not been involved in ERP work, even the collection of product information and industry information may pose a great burden.

3. There are laws to follow: establish assessment criteria

Just as the warehouse management had to make inventory counts before inventorying, selecting ERP software also required establishing a feasible evaluation standard in advance. Based on the previously specified goals, we recommend that companies first conduct a primary selection of ERP products on the market, and formulate evaluation criteria based on the information provided by the finalists. This will help the company map the needs of the ERP system to real product functions, reduce the uncertainties in the actual assessment process, and avoid the risk of selection. The general ERP evaluation criteria are in the form of questionnaires. All survey questions are given different weights according to the selection target to determine the final score of each product.

4. Emergency: Software System Selection

The product is the real core of ERP selection. The preparation of all selections is for the final software system evaluation, and all other selection factors are also related to the selection of the product. For enterprises preparing to use ERP, there is usually a certain amount of IT accumulation, and there are also some technical forces available for use. Therefore, first of all, internal assessment should be conducted without external interference. On this basis, it is possible to allow the selected vendors to focus on presentations and explanations on some issues of concern. For example, some printing companies that produce a large proportion of packaging products may focus on discussing issues with printing manufacturers in terms of printing.

In addition to whether it meets the requirements of the company, it is often more important to examine the functional depth of the software system. From MRP to MRPII to ERP, the basic functions of a typical ERP system are very similar and relatively stable. The main difference lies in the level reached by the function, especially the functions that the users of this industry focus on. For the printing industry, production efficiency is one of the lifebloods related to the survival and development of a company. This means that ERP software used by printing companies should include powerful production planning capabilities, and be able to automatically schedule production and maximize the use of machines. And staff productivity. Obviously, an ERP system that is relatively crude in production management and can only manage information but cannot analyze information and complete intelligent decision-making is unqualified in the printing industry. In addition, companies in different industries have different operating concerns, and their adopted ERP systems should also have different functions as the core. In fact, even in the same industry, different companies have more or less differences in their operations. For a busy printing company, it is very important to reduce the downtime of the printing machine and ensure that each printing machine can be stacked as little as possible; and for a printing company whose living source is not saturated, it is more reasonable. Quoting to increase profitability, better management of raw material prices and turnover to save costs, and how to improve quality to encourage users to increase order quantity and other issues will be given more attention in the moment.

5. Lazi: choose products or select vendors

In the ERP system selection process, the product factors are generally larger than the manufacturer's factors, but compared with many software systems, the manufacturer factor accounts for much more than the important, because the ERP project requires high implementation and service. Since ERP is a long-term project, ERP software vendors with stronger capabilities have better sustainable development capabilities, which can reduce the investment risks and development risks of enterprises, and provide continuous software improvements and various information and consultations. Suggest. In addition, factors such as the quality and quantity of the company's staff, and the geographic location of the manufacturer are also of concern in the selection process. Trained experts and service personnel with rich experience can provide effective support and guarantees for enterprises, and geographical location determines the speed of on-site response. This is particularly important for printing companies that are down on behalf of monetary losses.

6. Face Change: Product Customizability

For the ERP selection, the existing features are only one aspect of the product, and the customizable capabilities and expandability are very important in the software implementation process and even the follow-up operation process. For larger printing companies, there may be many specifications for coated paper, up to hundreds of varieties, and the classification and variety of various raw materials is innumerable, so printing ERP software must first have a very flexible basis. Data encoding mechanism. At the same time, some customization capabilities for the product BOM are also very necessary, especially for companies that are printing to order production, maintaining a robust template library can greatly improve the company's operating efficiency. Based on this, whether the functions and processes of the software system can be flexibly changed is also a problem that needs to be investigated. As companies may constantly change their business focus and business model during the process of system use, whether they can quickly adjust software functions to meet the latest needs becomes an important issue related to the company's follow-up costs. In fact, from the perspective of the development trend of global enterprise management systems, platformization has become the mainstream, and the comprehensive customization of ERP systems has become a user's new appeal.

7. Escort fleet: beyond software capabilities

Many companies have carefully evaluated various features of the product during the selection process, but have made erroneous decisions in other areas. The selection of ERP products must take into account comprehensiveness and detail in order to maximize the likelihood of success. From a software system perspective, factors such as performance and stability are also important because ERP systems often have to carry the company's core operational tasks. One easily overlooked problem lies in the maturity of the system. An ERP software product that has not been sufficiently tested may expose many problems in the implementation process and even cause the ERP implementation to fail. The price factor is also a key concern in the selection process. The relatively correct attitude is that we must pursue the rationality of prices instead of focusing on the price level. Many users choose not to purchase follow-up service support at the time of purchase to reduce the price, but it turns out that many ERP product services are very necessary and beneficial, and users who purchase these services separately at a later stage may need to pay more. Simply considering the price is very easy for the company to ignore the value of the product, so the selection of the price as the primary factor will cause endless harm to the company.

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